Guest Welcomer
The guest welcomer’s job is to assist the Vice President Membership (VPM) make guests and members feel welcome at our club meetings. As the guest welcomer you should arrive at the club meeting room by 6 pm.  If for some reason you can't make it to the meeting by 6 pm email the VP Education; education@erskinevilletm.org and let them know that you are unable to be the guest welcomer at the meeting. 

When you arrive at the meeting check with the VPM or Sergeant of Arms if the display table needs to be set up or if there are any other tasks need to be done to prepare the meeting room for the arrive of guests and members.  

The display table is our club’s shop window and it contains all our selling tools; fliers, brochures, business cards, educational information, speech manuals, the guest book and our Guest Information Kits (GIK).  The display table should be placed near the entrance door so that it is one of the first things a member will see when they enter our club meeting.  Please ensure that the display table is set up so that it attracts attention and promotes our club.

Once the guest table is set up you can relax until our first customer walks through the door.  When a first time guest comes into the meeting room, introduce yourself and ask the guest to fill in the guest book.  The guest book will be on the display table.

Once the guest has filled in the guest book, write the guest’s name on a name plate and give the guest a GIK.  The GIK is information for the new guest with details about Toastmasters, Erskineville club and details on how to join. Take the name plate and the guest and introduce them to an experienced toastmaster who will be able to explain what is happening in each part of the meeting.  If you feel comfortable with explaining everything to the new guest they can sit with you.

We are likely to get more than one guest at the meeting so arrange the sitting so that there is one guest in between two members.  The seating plan may not work out exactly as planned, but try not to have one member looking after two guests as this is very hard work even for an experienced member, especially if the member has a large meeting assignment to complete.

You also need to set up the name plates for the club members and repeat guests, say hello to them and have a quick chat.  As the club members find their seat set up their name plate in front of them.  The VPM will also be helping with this job, but they quite often get caught up with a guest or member so being a guest welcomer is a big job.