1.  The primary duty of the Toastmaster is to act as a genial host.  It is the Toastmaster who establishes and maintains the atmosphere for the second part of the meeting and carries the responsibility of making it a success or failure.  Enthusiasm, earnestness and good humour are the keynotes of this task.  

2.  Preparation is absolutely essential.  Few, if any, members can competently perform this task in an impromptu manner.  You should contact all speakers a few days before the meeting to check on details of their speeches. Find out if the speakers will need to use a lectern or have any props. Contact the VPE if there is any doubt about a speaker attending.

ON THE NIGHT
3.  The chairman will introduction the prepared speaking section of the meeting.  Make your way to the front of the room so that you will be able to take control of the meeting when the speaker mentions your name.
* Thank the Chairman for introducing you.  State the purpose of the prepared speaking segment, which is to give member the change to practice! preparing for a speech and then performing the speech before a live audience and obtain feedback on their delivery.
* Prepare the stage with the lectern or any props that are required.
* When introducing the individual speakers and evaluators give them a prestigious and warm welcome to make them feel comfortable and enthusiastic about giving their assignment.  Be careful not to overdo it and embarrass the speaker.
* Give any background details or introduction that the speaker has requested. State any of their qualifications include Toastmasters awards. 
* Give the speech number and purpose and title and speaker's name. 
* Name the speakers evaluator an! d ask them to stand up and read the speech objectives out. * Inform the Timer of the times for the lights and buzzer. 

4.  After the speaker has concluded thank the speaker. Keep your comments to the minimum so the  overall speaking session can keep within the time limits. 

6.  At the appropriate time introduce the evaluators. Give the Timer the times of the lights.

7.  If there are any ice breaker speeches given on the night, an ice breaker ribbon should be presented to the speaker as recognition of their speaking achievement.  Ask the VPE for the ice breaker ribbon, before the meeting commences.

8.  When all the evaluators have presented, conclude your assignment by handing back control of the meeting to the chairmen. For example, "Mr Chairman, that concludes my assignment."